Postponement and Exemptions from Transfer

Permanent records
younger than 15 years or still in administrative use

Government agencies and local councils are required to transfer permanent records to State Records' custody when the records are:

• more than 15 years old and
• no longer required for administrative use.

Records younger than 15 years and in current use will not be accepted for transfer unless there are exceptional circumstances.

Contact the Archival Services team for more information on what qualifies as an exceptional circumstance.

Global Exemption

State Records has provided a Global Exemption  allowing agencies to store permanent records with an
Approved Service Providers (ASPs):

• younger than 15 years or
• still in administrative use

This is an exemption to storage requirements established under the State Records Storage Approved Services Provider List (the Deed).

Agencies wishing to store records with ASPs which are older than 15 years and not in current use should

• request an exemption by completing the Approval to store permanent records with an ASP form  and email to Staterecords@sa.gov.au.

Unsentenced records

Agencies wishing to store records with ASPs which are unsentenced should

• request an exemption by completing the Approval to store unsentenced records with an ASP form  and email to Staterecords@sa.gov.au.