Transfer Standard and Process

Listing the records for transfer identifies the items (files, volumes, etc) to be transferred and enables your agency to know what items are held in our custody.

State Records will postpone transfer of records into our custody under certain circumstances.

Agencies determine public access to archives in consultation with the Director, State Records.

Records should be sorted into order before boxing and listing, so that they are listed in the correct sequence.

State Records accepts transfers of official records of enduring value which are older than 15 years, and no longer required for current administrative use.

Physical transfer of records to State Records' custody can only occur once we have approved the transfer proposal.