Agencies are responsible for dealing with mouldy and damaged records.

Recovery and restoration

If records are mouldy or have been damaged they may be able to be treated and restored to a stable condition for ongoing management and preservation.

Agencies must take care handling mouldy and damaged records. For example, we recommend wearing gloves and a mask when handling mouldy records.

Agencies can use the services of companies on the Attorney-General’s Department contract for the Provision of record recovery and restoration services for State Records.

This contract enables agencies to engage companies on contract to obtain services after a fire, flood, storm or other disaster or incident affecting their records for

  • Transport of damaged records
  • Retrieval and packing of water-damaged paper-based records
  • Recovery of bound volumes (not already stored in boxes)
  • Recovery of flat photographic records (printed on paper, film and or other supports e.g. metal, glass, etc)
  • Recovery of oversized records e.g. maps, cartographic materials
  • Freezing water-damaged records
  • Vacuum freeze-drying water-damaged records
  • Air-drying records
  • Sanitisation and/or decontamination of records
  • Cleaning of records.

The contract commenced 2 March 2019 and lasts for five years.

Disposal of damaged records

If records are badly damaged beyond recovery, then agencies can seek authorisation to dispose of the records.

Transfer of mouldy or damaged records

Before boxing permanent records for transfer to State Records ensure the records are:

  • dry
  • clean (free of dust, cobwebs, etc) and 
  • free of mould or insect infestation.

State Records may return wet, mouldy or infested records to the agency at the agency's cost.