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FOI Letter and Document Templates

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FOI letter and document templates

State Records has developed the following Freedom of Information (FOI) letter and document templates to assist FOI officers in processing FOI applications pursuant to the Freedom of Information Act, 1991 (FOI Act). These templates are basic examples of the types of letters and documents FOI officers may need to draft when processing, consulting and determining FOI applications. Please note that these templates are guides only and, wherever necessary, should be amended, added to or re-written to suit the needs of the agency and the requirements of the FOI Act. These templates do not constitute legal advice.

Some of the templates contain advice to FOI officers in the footer of the document which will need to be removed prior to finalising the document.


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Acknowledgement Letters

Acknowledgment Letter - Access and Amendment Applicationsapplication/msword - Acknowledgment Letter - Access and Amendment Applications Acknowledgment Letter - Access and Amendment Applications (31 KB DOC File)
Acknowledgment Letter - Internal Review Applicationapplication/msword - Acknowledgment Letter - Internal Review Application Acknowledgment Letter - Internal Review Application (35 KB DOC File)


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Transfer Letters

Transfer Letter - Notification to Applicant of Transfer to Another Agencyapplication/msword - Transfer Letter - Notification to Applicant of Transfer to  Notification to Applicant of Transfer to Another Agency (29 KB DOC File)
Transfer Letter - Transfer to DPC for Applications for Cabinet Documentsapplication/msword - Transfer Letter - Transfer to DPC for Applications for Cabi Transfer to DPC for Applications for Cabinet Documents (30 KB DOC File)


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Fees and Charges Letters and Documents

Fees and Charges - Fee Worksheetapplication/msword - Fees and Charges - Fee Worksheet Fees and Charges - Fee Worksheet (46 KB DOC File)
Fees and Charges - Advance Deposit Requestapplication/msword - Fees and Charges - Advance Deposit Request Fees and Charges - Advance Deposit Request (47 KB DOC File)


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Consultation Letters and Documents

Consultation Letter to Third Party - s25 Intergovernmental or Local Government Relationsapplication/msword - Consultation Letter to Third Party - s25 Intergovernmental  Consultation Letter to 3rd Party s25 Intergov or Local Gov Relations (31 KB DOC File)
Consultation Letter to Third Party - ss26/27/28 Personal Affairs, Business Affairs or Conduct of Researchapplication/msword - Consultation Letter to Third Party - ss26/27/28 Personal Af Consultation Letter to 3rd Party s26-28 Personal, Business or Research (29 KB DOC File)
Consultation Letter to Third Party - s25, 26, 27, 28 Exemption Agreedapplication/msword - Consultation Letter to Third Party - s25, 26, 27, 28 Exempt Consultation Letter to 3rd Party s25, 26, 27, 28 Exemption Agreed (28 KB DOC File)
Consultation Letter to 3rd Party - s25 Access Granted Contrary to Objectionsapplication/msword - Consultation Letter to 3rd Party - s25 Access Granted Contr Consultation Letter to 3rd Party s25 Access Granted Cont to Object (30 KB DOC File)
Consultation Letter to Third Party - ss26/27/28 Access Granted Contrary to Objectionsapplication/msword - Consultation Letter to Third Party - ss26/27/28 Access Gran Consultation Letter to 3rd Party s26-28 Access Granted Cont to Object (31 KB DOC File)
Consultation Response Proforma s25, 26, 27, 28application/msword - Consultation Response Proforma s25, 26, 27, 28 Consultation Response Proforma s25, 26, 27, 28 (34 KB DOC File)


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Determination Letters and Documents

Determination Letter - s14A Extension of Timeapplication/msword - Determination Letter - s14A Extension of Time Determination Letter - s14A Extension of Time (32 KB DOC File)
Determination Letter - s18(3) Failure to Pay Advance Depositapplication/msword - Determination Letter - s18(3) Failure to Pay Advance Deposi Determination Letter - s18(3) Failure to Pay Advance Deposit (34 KB DOC File)
Determination Letter - Refusal to deal with Application under s18(1)application/msword - Determination Letter - Refusal to deal with Application und Determination Letter - Refusal to deal with Application under s18(1) (36 KB DOC File)
Determination Letter - No Documents Foundapplication/msword - Determination Letter - No Documents Found Determination Letter - No Documents Found (31 KB DOC File)
Determination Letter - Granting Full Access to Documentsapplication/msword - Determination Letter - Granting Full Access to Documents Determination Letter - Granting Full Access to Documents (30 KB DOC File)
Determination Letter - Access Granted in a Different Formapplication/msword - Determination Letter - Access Granted in a Different Form Determination Letter - Access Granted in a Different Form (30 KB DOC File)
Determination Letter - Granting Partial Accessapplication/msword - Determination Letter - Granting Partial Access Determination Letter - Granting Partial Access (33 KB DOC File)
Determination Letter - Refusing Accessapplication/msword - Determination Letter - Refusing Access Determination Letter - Refusing Access (31 KB DOC File)
Determination Letter - Internal Review Applicationapplication/msword - Determination Letter - Internal Review Application Determination Letter - Internal Review Application (30 KB DOC File)
Determination Letter - Document Scheduleapplication/msword - Determination Letter - Document Schedule Determination Letter - Document Schedule (38 KB DOC File)


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Other Documents

FOI Act Application Checklistapplication/msword - FOI Act Application Checklist FOI Act Application Checklist (98 KB DOC File)
Internal request form for search of documents within the agencyapplication/msword - Internal request form for search of documents within the ag FOI internal request form for search of documents within the agency (42 KB DOC File)


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